Terms and Conditions

EventPix photographers are freelance professional photographers who sub-contract to EventPix and through us, to our clients

The Client refers to the body commissioning the photography services of EventPix. This includes public relation, conference or event management companies who employ EventPix on behalf of their clients, in which case the copyright agreement applies to both the commissioning body and their client.

Public Liability and Safe Work Methods

All EventPix staff and sub-contractors are covered by our Public Liability policy

When onsite all EventPix staff will be under the direction of the Event Manager appointed by The Client

The Client agrees to ensure that all site inductions for EventPix staff are carried out in accordance with industry practice.  If EventPix staff are required to attend a site induction and/or briefing prior to starting work the time required for such induction and/or briefing will be charged at the standard EventPix rate

Online distribution

The Client agrees to allow EventPix to publish the images on the Fotomerchant online galleries with a link from the EventPix website.

From the galleries guests can order free digital files and/or purchase prints.

Access to the online images will be via a blind URL allocated to this event.  The Client will be responsible for distributing the link to this URL to whomsoever they see fit.  The URL will not be linked from the main EventPix site unless requested by The Client.

Cancellation policy

  • Booking cancelled up to 72 hours in advance – no charge (or full refund of deposit)
  • Booking cancelled up to 48 hours in advance – administration fee 20% of full photography fee
  • Booking cancelled up to 12 hours in advance – 50% of full photography fee
  • Booking cancelled within 12 hours of the event – 100% of full photography fee

Copyright of images produced by EventPix photographers

All images produced by EventPix photographers are protected by Australian and international copyright.

EventPix grants to The Client a royalty-free, non-exclusive perpetual licence to use the images provided under this agreement for any non-commercial use.

This licence is effective from the time final payment is made for the agreed photography coverage.

The images must not be resold in any format without permission from EventPix.

The images may be reproduced in digital format (eg website or PowerPoint presentations) or hard copy (eg print publications or prints for your own use)

Media use – the images may be supplied free of charge to electronic or print media for promotional or editorial use.  Please ask for the following credit – Photo by EventPix

EventPix may use selected images for our promotional purposes.  EventPix will notify The Client of any intended such use and will credit the content of any images used as appropriate.